Strategic Needs Assessment: Collaborate with leadership to align workspace requirements with business goals, balancing cultural, operational, and budget priorities. We factor in property type, size, style, services, location, transport links, and Cat A/B fit-out requirements to define clear, targeted search criteria.

Operations: Streamline your relocation with comprehensive planning for IT transitions, packing of company and personal items, and health & safety compliance.

People: Ensure a smooth transition for your team by managing change effectively—communicate move logistics, seating plans, office layouts, location details, transportation, and services. Reinforce key objectives, cultural messaging, and provide guidance to keep employees informed and engaged throughout the process.

Asset Reuse, Recycling & Resale Services: We help you maximise budget and minimise waste by managing the reuse, repurposing, or sale of existing physical assets. Our team also ensures responsible recycling and disposal of WEEE, metals, plastics, and other materials, taking the complexity out of sustainable office transitions.

Site Search & Shortlisting — After engaging with various landlords and commercial estate agents and brokers, a short-list, captured in an information pack; site visits for the relevant the leadership and stakeholders will be organised.

Workspace Design, Engineering & Fit-Out: We transform your workspace to reflect your company’s culture and identity. Our services cover space planning and layouts, sourcing ergonomic and high-quality new or pre-owned office furniture, and managing Mechanical and Electrical engineering needs including lighting and HVAC. We also integrate data and technology systems, and deliver interior design, branding, and styling to create a functional, inspiring, and fully tailored workspace.

End-to-End Move Management: We manage every aspect of your office relocation, ensuring a smooth transition to your new workspace. PilotFish Relocation Services can also oversee the handover of your former office, taking the stress out of the entire process.

Partner Selection & Coordination: We identify and coordinate the right partners for your move, from IT transition teams and removal companies to design and fit-out specialists, office furniture suppliers, and security providers. Acting as your single point of contact, we manage contracts, deliverables, and timelines to ensure a seamless, efficient process.

Head of Terms & Lease Negotiation: We work closely with letting agents, leadership, and legal teams to secure the best contractual outcome. From rent and service charges to car spaces, subletting, and break clauses, PilotFish Advisory drives the negotiation process to ensure a smooth, efficient, and successful lease agreement.

Relocation doesn’t end on moving day. Post-Move Stabilisation ensures your workspace is fully operational from day one — resolving snags, fine-tuning systems, and supporting employees as they settle in. Optimisation then takes it further, using feedback and data to refine layouts, improve processes, and embed the culture your new space was designed to support. The result: a workplace that works better, every day.