Moving offices, made easy

From property search to full transition, PilotFish Relocation Services transforms office relocations into opportunities for culture, cost savings, and growth.

Why use our services?

  • An office move is more than a change of address.

    It’s an opportunity to redefine how your business works, feels, and grows. A relocation can signal a new chapter: inspiring employees, strengthening culture, and creating a space that tells your brand story.

    The right environment does more than house desks — it attracts talent, fosters collaboration, and fuels performance. A relocation, done with vision and care, becomes a catalyst for culture and growth.

  • Relocation is one of the biggest projects a business can face.

    It demands speed, precision, and control. From finding the right site to managing legal negotiations, contractors, budgets, and the physical move itself, the risks are high — and so are the costs if things slip.

    That’s why relocation needs more than good intentions. It needs a structured, experienced approach that keeps timelines tight, budgets lean, and internal teams free to focus on their core work.

Our services.

  • Discovery

    Strategic Needs Assessment — working with leadership to align workspace requirements with business goals, matching cultural, operational & budget priorities. Property type, size, style, services, locality, transport links, CAT A and B requirements all factored into the search criteria.

  • Move-Readiness & Change Management

    - Operations including IT transition planning, packing of company and personal items etc), H&S considerations

    - People. Manage change by communicating with employees on move logistics, seating and office layouts, information on location, transportation and services, the key objectives of the move, cultural messaging and more.

  • Being Considered

    Asset Reuse, Recycle & Resale — maximising budget and minimise waste by reusing, repurposing or selling existing physical assets; reycling and responsibly disposing WEEE items, metals, plastics etc.

  • Location Location Location

    Site Search & Shortlisting — After engaging with various landlords and commercial estate agents and brokers, a short-list, captured an information pack will be created and site visits for the relevant the leadership and stakeholders will be organised.

  • Creating the Magic

    Workspace Design, Engineering & Fit-Out — Space planning and layouts, ergonomic and task furniture (sourcing new and high end used office furniture), Mechanical and Electrical engineering to address lighting, HVAC etc, Data and technology integration, Branding, interior design and styling to reflect your company’s culture and identity.

  • The Move

    End-to-End Move Management — managing the physical transition from the to new location. Managing the handover of the former office space can also be managed by PilotFish.

  • Partner Management

    Partner Selection & Coordination — from IT transition teams, to transportation & removal companies, design and fit-out teams, office furniture suppliers to security control. We will source the optimal partners and provide one point of contact to manage contracts and deliverables.

  • Contracting

    Head of Terms & Lease Negotiation — working with Letting agent to secure HOT and engaging with leadership and legal to securing the best contractual outcome. From rates to car spaces, subletting to break clauses, PilotFish Advisory will drive these discussions to expedite a lease agreement efficiently and successfully.

  • Post-Move Stabilisation

    Relocation doesn’t end on moving day. Post-Move Stabilisation ensures your workspace is fully operational from day one — resolving snags, fine-tuning systems, and supporting employees as they settle in. Optimisation then takes it further, using feedback and data to refine layouts, improve processes, and embed the culture your new space was designed to support. The result: a workplace that works better, every day.

a case study